For parish & town councils
The council's own record of its play areas.
Every fault followed from the day an inspector found it to the day someone confirmed it was gone. Free to use, no account to create, and the register stays a file the council keeps.
Nothing is stored online. Nothing is sent anywhere. There is no sign-up.
Glebe Field Play Area · Swing SW‑01
Hanger bearings show wear beyond acceptable tolerance.
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14/03/2026 · operational inspection
Found
Recorded by the inspector as High risk, to be actioned within 1 month.
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19/03/2026
Worksheet issued
To Trevail Grounds Maintenance, with two other faults.
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02/04/2026
Reported fixed
Bearings replaced. Photograph attached by the clerk on the day.
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14/06/2026 · operational inspection
Confirmed clear
Verified Not raised again by the inspector at the next inspection.
Reported fixed and confirmed clear are kept apart on purpose. A contractor saying a job is done is not the same as an inspector finding it gone, and the record never blurs the two.
The clerk's year, in four habits
Open a link, open your file, get on with it.
There is nothing to install and nothing to learn beyond one sentence: the file is the register, so save it when you finish and keep it where the council keeps its documents.
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01
The report arrives
Drag the inspector's file onto the page. Faults already being followed are carried on rather than started again, and new ones open their own record.
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02
The work goes out
Print a worksheet for whoever does the repairs. Anything the inspector marked for immediate action is set apart at the top, in their words.
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03
The walk round
One line for the weekly check: the date, who walked it, anything found. That is what a clipboard produces, so that is all it asks for.
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04
Somebody asks
Produce a pack for the insurer, the auditor or the next meeting — with the inspectors' sealed reports travelling inside it, so they can be checked independently.
What it will not do
A record is only worth having if it is honest about its limits.
Plenty of tools will tell a council it is compliant. This one cannot, and says so — because the moment a register starts making judgements the inspector did not make, it stops being evidence and starts being an opinion.
- It never re-rates a finding. An inspector's risk rating and timescale are carried word for word. Nothing here reinterprets them.
- It never calls anything overdue. It reports the frequency the council itself recorded, and how many days have passed. The judgement stays with the council and its inspector.
- It never claims a site is safe or compliant. There are no scores, no percentages and no badges — a green tick on a screen is worth nothing to a coroner.
- It never assumes an absence means good news. A report that found nothing produces no entries, so an empty stretch is shown as an empty stretch.
- It does not verify signatures it cannot verify. Where a report is sealed, the register checks its contents against the issuer's own list and says exactly that — no more.
Where the record lives
On your computer. Not on ours.
The register is a file
Saving produces a single file the council owns outright — kept on the parish laptop, a memory stick or the council's own drive, exactly like the minutes. It is not an account that can be suspended or a service that can be withdrawn.
Nothing is uploaded
No sign-up, no password, no council data on any server. There is nothing for us to lose, nothing to leak in a breach, and nothing that stops working if this website disappears tomorrow.
Handover is a file transfer
When a clerk moves on, they hand over the file. It carries a plain note inside explaining what it is and how to read it — written for a successor who has never heard of any of this and has nobody left to ask.
It works with any inspector
Reports from RoSPA, PIC or anyone else are typed in, in a few lines. The register belongs to the council, not to whoever inspected last.
If your inspector uses InspectVoice
Their reports arrive sealed, and import in one drag.
InspectVoice issues its reports as sealed files: the register checks every document inside against the list the issuing system published, and every finding lands in the record without retyping. Reports from other inspectors work perfectly well — they are simply entered by hand instead, and the register is honest about which is which.
Worth mentioning to your inspector if they ask what you are using — inspectvoice.co.uk.
Start with the report you already have.
Open the register, name your council, and drag in your last inspection. If it is not useful within ten minutes, you have lost ten minutes and nothing else.